Who are we looking for?

School Business Manager
37 hours 
Term time + 2 weeks
£36,648 pro rata
Permanent
Grade 7

Job Purpose

• Play a strategic leadership role in administration, human resources, finance and marketing, estate management and risk management.
• Be responsible to the Headteacher and governing body as a member of the leadership team.
• Promote school’s links with the local community.

Contribute to the School Improvement Plan and initiate the review of policies and activities within identified areas of responsibility.

Administration

• Ensure the efficient running of the administrative functions by providing the overall leadership of the administration team.
• Act as system manager for SIMS, liaising with the LA ICT support team (INDEX).
• Ensure that all statutory and statistical returns are completed as required.
• Ensure effective systems are implemented for the provision of data and information within the school. Develop and evaluate systems, effecting change as necessary.

Organise the production of school publications.

Human Resources

• Line manage and provide leadership and guidance for the non curriculum support staff groups – administration team, school club staff, lunchtime supervisors, cleaners and site services officer.
• In collaboration with the Headteacher, manage the recruitment, induction, deployment, training and performance management of non curriculum support staff.
• Ensure the successful implementation of performance management for the non curriculum support staff, acting as reviewer for key staff and training / assisting other personnel in the reviewer role, as appropriate.
• Work closely with the Headteacher on matters regarding salaries, expenses, sickness and maternity procedures, redundancy, retirement and dismissal.
• Check payroll reports and ensure all costs are appropriate.
• Ensure accurate completion of payroll / personnel instructions, including the reporting and monitoring of staff absences.
• Research and manage the teacher absence insurance scheme.
• Provide advice and deal with queries on contracts and pay related issues.

Be responsible for all staff contracts, confidential staff records and pay statements.

Finance

• Prepare budget and provide financial management advice to the Headteacher and governors.
• Lead, maintain and develop the financial procedures and systems of the school in cooperation with the Headteacher and governors.
• Control and coordinate purchasing and servicing arrangements, including orders, quotations and tenders.
• Maintain effective control of the school’s budget, producing reports and analysis for the Headteacher.
• Ensure that LA financial regulations are observed.
• Attend and report to the relevant meetings of the governing body.
• Review and support projects identified in the School Improvement Plan.
• Use financial management information, including benchmarking tools, to identify areas of relative spend and assess trends.
• Initiate and manage audit procedures as necessary.
• Prepare final accounts and financial returns for the LA.
• Investigate opportunities to maximise the use of the school’s resources. Initiate income generation schemes and manage and monitor such projects.

Prepare bids to secure sponsorship funding.

Estate Management

• Assist the Headteacher and Site Services Officer in the management of the school site and buildings; maintenance, development and efficient use.
• Develop and implement a premises development plan.
• Ensure the appropriate placing and monitoring of all Service Level Agreements.
• With the support of the SSO, monitor and oversee the work of on site contractors.
• Liaise with external agencies delivering services to school, arrange estimates for work and deal with all aspects of tendering as requested.
• Take responsibility for the Asset Management Plan.
•  Monitor the equipment register.
• Ensure the provision of an effective cleaning service.
• Be responsible for the oversight of school lettings.

Risk Assessment

• Implement and review the school’s health and safety policy and procedures, regularly reporting to the governing body.
• Liaise with appropriate LA Health and Safety Officers and Fire Officers.
• Ensure that risk assessments are in place to support all learners and staff.
•  Lead the school’s emergency plan and procedures.

Closing date:    10th December 2023 
Interview date:    Friday 15th December 2023

Please download the application pack and return completed direct to the school at - lbaldwin@gosfordpark.coventry.sch.uk or apply online by clicking on  Apply.

Our school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake an enhanced criminal record check via the DBS.

Following recommendations from Keeping Children Safe in Education (KCSIE) for an additional pre employment check with effect 1 Sept 22, please note, an online search may form part of this recruitment process.

Coventry City Council