What is the job role?

Terms and Conditions: Permanent, 37 hours per week, term time only (+ 4 weeks)

Actual Salary: £25,411 - £30,926 pro rata per annum

Full time equivalent salary: £27,041 – £32,910 Grade 6 Support staff Pay Scale

Hours of work:  Monday to Thursday 8.00am – 16.00pm.  Friday 8.00am – 15.30pm

(Half an hour lunch break each day)

Required: January 2022

Location: Coventry

Previous applicants need not apply

About the role

We are seeking to appoint an Office Manager to lead and manage the school administration team and lunchtime supervisors in a large fast-paced secondary school, ensuring that an effective and efficient service is delivered to our pupils, parents and staff.  The successful candidate will ensure the Front of House reception service provided is exceptional including dealing with escalated issues with parents and students where necessary. Other responsibilities within the role include:

• Maintaining the school’s robust attendance policies and procedures and overseeing day to day attendance
• Ensuring the smooth running of administrative functions including the school postal system, reprographics, central record-keeping and the coordination of key school processes such as on-call, first-aid and emergency protocols
• Maintaining, developing and reporting from administration systems including SIMS
• Prioritising workloads of staff within the department as appropriate, to meet the needs of the school
• Carry out performance management of administration staff and lunchtime supervision staff
• ‘Roll up their sleeves’ and assist the team with their day-to-day activities when required

We are looking for someone who has:

• Demonstrable experience of working in a school/academy administrative function

• GCSE Grade C/4 or above in English and Mathematics
• Level 3 or above qualification in business administration, childcare, customer service, supporting teaching and learning or a similar subject.
• Experience of working within an administrative/reception background
• Demonstrable experience of maintaining, developing and improving administration systems
• Good understanding of management information systems (e.g. SIMS) and able to input and extract reports
• Excellent interpersonal skills, with the ability to build effective relationships, both internally and externally

You will be expected to thrive in a fast-paced environment with multiple priorities and will be confident in dealing with a range of people including parents, pupils, teachers, senior leadership and outside agencies.  The ability to take the initiative, remain calm and focused whilst working under pressure is essential.

All staff are expected to know what to do if they have concerns about a child, take on the responsibility for providing a safe environment and promoting children’s welfare, undertake regular safeguarding and child protection training and, familiarise themselves with KCSIE part 1 and local policies and procedures as directed by the trust/academy.

About us

Blue Coat Church of England School & Music College is a successful and oversubscribed large secondary school in the heart of the city of Coventry with a vision ‘Living life in all its fullness’.  As a Church of England school, our intake draws from both the local area and across the city and surrounding areas.  We are a member of Inspire Education Trust, a Coventry based multi-academy trust which sets out to provide an environment where both staff and students can thrive, and putting children at the heart of everything we do.

Why work for us?

A career at Blue Coat offers a rewarding future, with the opportunity to make a real impact on the lives and outcomes of our young people. We understand the importance of providing a supportive and nurturing workplace for our staff. Our ethos is that a happy staff will deliver the best possible experience to our students. As such, we offer a portfolio of benefits designed to enhance and support the working lives of our staff. These include, but are not limited to:

• A highly supportive and committed Senior Leadership Team
• An effective continuing professional development (CPD) programme, including personalised training sessions and opportunities for both internal and external training
• Employee Assistance Programme which offers 24/7 confidential advice and support on a range of matters and access to accredited counsellors
• A focus on staff well-being and mental health including free counselling for staff, a full time chaplain, a Trust wellbeing group, strong relationships with Unions and a supportive working environment
• Opportunity to join a committed and forward thinking team of support staff
• Employee Benefits programme providing staff access to a range of discounts and shopping vouchers.  

How to apply

All applications must be received electronically via our TES page: https://www.tes.com/jobs/employer/blue-coat-school-and-music-college-1000375

If you experience any problems with the online application process please contact TES directly: recruitment@tes.com

If you have any queries about the post, please email recruitment@bluecoatschool.com

Closing date: Sunday 9^th January 2022

Interview date: Monday 17^th January 2022

Information for candidates

Being committed to safeguarding and promoting the welfare of children, we follow safer recruitment practices and appointments will be subject to safeguarding checks including enhanced DBS and references. The post holder must share our commitment to safeguarding and promoting the welfare of children.

The post is exempt from the rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.

We aim to recruit the very best staff and welcome those from all backgrounds, communities and faiths (including non-faith individuals).  We particularly welcome applications from those, which are underrepresented, in our workforce. This includes, but is not limited to, Black, Asian and Minority Ethnic (BAME) candidates and male candidates

The role of the Office Manager will be classed as regulated activity. Any offer of employment will be conditional until satisfactory completion of all mandatory pre-employment checks.

It is an offence to apply for this role if barred from engaging in regulating activity relevant to children.

Coventry City Council