What is the job role?

Ready to take on a role where every day brings new challenges and opportunities? Join our passionate team as a Finance Administrator and help keep our school running at its best! Working alongside our School Business Manager, you’ll be at the heart of our operations—driving efficiency, supporting key decisions, and making a real difference to our school community. If you’re proactive, detail-focused, and thrive in a fast-paced environment, we’d love to hear from you!

Responsibilities:

• Act as the first point of contact for pupils, parents, and visitors, ensuring a welcoming and safe environment. 
• Provide reception cover and general administrative support for the school. 
• Handle telephone calls, emails, and enquiries professionally. 
• Manage pupil records and maintain accurate data, including FSM/PP updates. 
• Process payments for school meals, trips, and other activities, following cash handling procedures. 
• Assist with ordering and maintaining office supplies. 
• Undertake photocopying, laminating, scanning, and other clerical tasks. 
• Support communication with parents regarding pupil welfare and emergencies. 
• Process purchase orders and invoices accurately for audit purposes. 
• Assist with organising school trips, clubs, and events.
• Help raise the school’s profile through social media and community engagement.

Who are we looking for?

Requirements:

• Excellent communication skills – able to interact professionally with pupils, parents, staff, and visitors. 
• Strong organisational skills – ability to manage multiple tasks and prioritise effectively. 
• Attention to detail – accurate record-keeping and data entry. 
• IT proficiency – experience with Microsoft Office and willingness to learn school systems (e.g., MIS). 
• Confidentiality and discretion – handling sensitive information in line with GDPR and safeguarding policies. 
• Team player – collaborative approach and flexibility to support colleagues. 
• Customer service skills – providing a welcoming and helpful front-of-house experience. 
• Ability to work under pressure – maintaining professionalism during busy periods. 
• Basic financial skills – handling payments and processing invoices accurately. 
• Knowledge of safeguarding procedures – commitment to child protection and school policies

Need help completing your application form? The Job Shop can support you. You can email them at jobshopemploymentsupport@coventry.gov.uk or  visit the Job Shop in person, please see their webpage for more information. 

Our workforce data shows that men and people from minority ethnic backgrounds are under-represented, we encourage applicants from these backgrounds to apply.  This does not prevent individuals with or without other protected characteristics as set out within the Equality Act 2010 from applying for this post.   

Our school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake an enhanced criminal record check via the DBS, all relevant safeguarding and pre-employment clearances, and the receipt of two satisfactory references.

Closing date: Monday 31st August 2026.

Please apply using the online application form ensuring you outline your skills, abilities, and experience in line with the key areas on the advert and Job Description and Person Specification.

Following recommendations from Keeping Children Safe in Education (KCSIE) for an additional pre employment check with effect 1 Sept 22, please note, an online search may form part of this recruitment process.

Coventry City Council