What is the job role?

Administration Assistant - Longford Park Primary School

20 hours per week

TT0 - 38 weeks + 5 days - (39 weeks)

£21,189 - £22,369 (pro rata based on hours and term time only)

Permanent

Grade 3

We are looking to appoint a committed and highly effective Administration Assistant to join our dedicated office team.

The successful candidate will be familiar with Microsoft IT packages and Excel. In addition, you will also be a confident, well presented and articulate individual looking to provide excellent administration support within this outstanding educational setting.

Longford Park Primary School is a one-form entry school for children aged 3 -11 years old.  We are an accredited Thrive school and have a recognised Learning Outside the Classroom (LoTC) silver award.

Our staff have a passion to support our children and their families.  Longford Park School empowers the children to become confident, resilient, and articulate young people who aspire to be the best version of themselves. We offer a calm, respectful and nurturing atmosphere and set high standards of respect, courtesy, hard work and achievement for all children and adults.   

In your role you will be working to support the School Business Manager along with the office team on a day to day basis and will include some of the following duties:

• Undertake reception duties.
• Help to create a pleasant welcoming atmosphere.
• Deal with visitors to the school, issue visitor passes and notify person they have come to see.
• Manage school absence & attendance, including producing reporting for the head teacher.
• Organise school dinners daily, providing numbers and necessary information to the kitchen. 
• Give information and guidance to parents and others as appropriate.
• Be a point of contact for pupils requiring help and support, referring them on as appropriate.
• Deal with incoming and outgoing post, e.g. sort and distribute, ensuring urgent post is sent.
• Deal with telephone enquiries, taking messages and passing on for dealing with as appropriate.
• Filing, e.g. invoices, personnel documents etc.
• Generate standard letters – amend with up-to-date information e.g. letters to parents re events in school.
• Produce documents from drafts, e.g. from teachers and the head teacher.
• Distribute documents and materials within the school.
• Take payments for school visits, clubs and other planned activities.

Records

• Maintain pupil and staff data on the schools management system, as instructed by the School Business Manager.
• Record and maintain attendance data and complete records for admissions and leavers.
• Maintain records, files and databases, update, retrieve information and collate reports under direction.
• Assist in completing statutory returns.

Other

• Assist with making arrangements for visits to the school.
• Assist with pupil welfare, liaising with parents.
• Attend and participate in relevant meetings as required.
• Any other administration/ office duties that fall within the scope of a Grade 3 administration post.

More detailed information can be found on the enclosed job description and person specification documents.

Who are we looking for?

To apply please download an application pack below, complete and email directly to mdean@longfordpark.coventry.sch.uk

Hours of work -  20 hours per week Monday to Friday, (8:30am – 12:30pm), 38 weeks term time with 5 additional days (teacher training days)

Closing date: Friday 20^th October 2023 at 4:00pm

Interviews Held: Thursday 26^th October 2023

Our school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake an enhanced criminal record check via the DBS.

Following recommendations from Keeping Children Safe in Education (KCSIE) for an additional pre employment check with effect 1 Sept 22, please note, an online search may form part of this recruitment process.

Coventry City Council