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Office Supervisor - Bishop Ullathorne Catholic School

What is the job role?

Office Supervisor
37 hours per week – 8am to 4pm Monday to Friday and 8am to 4pm on 3.30pm on a Friday.
Term time only plus 15 days
Grade 5 -£ 22,247 - £27,383 per annum actual salary range depending on experience 

At Bishop Ullathorne we are committed to a process of ongoing improvement and discovery. We are determined to provide the very best Catholic education for all of our young people. Our vision of education is of educating the whole person to the fullness of life.

Our set of values, the “Ullathorne Way” through which we all strive to live and grow, is immersed into the fabric of our school.  Indeed, Ofsted, who rated our school “Good” in March 2019 said “Your curriculum is underpinned by your Catholic values and encourage all pupils to engage in activities within the school and beyond".

We are seeking to appoint a highly skilled, confident and professional Office Supervisor to lead and manage the school reception/ administration team, ensuring that an effective and efficient service is delivered at all times.  The successful candidate will ensure the reception and administration service provided is exceptional. Other responsibilities within the role include:

  • general administration and typing
  • setting up for school events both internal and external
  • administering the school buses
  • overseeing school trips
  • responsible for checking all information being sent out
  • prioritising workloads of staff within the department as appropriate, to meet the needs of the school
  • performance management of reception/ administration staff.

We are looking for someone who has:

  • a good education
  • experience of working within an reception/ administrative/background
  • demonstrable experience of maintaining, developing and improving administration systems
  • good understanding of management information systems
  • excellent interpersonal skills, with the ability to build effective relationships, both internally and externally
  • attention to detail
  • high standards.

You will be expected to thrive in a fast-paced environment with multiple priorities and will be confident in dealing with a range of people including parents, students, teachers, senior leadership and outside agencies.  The ability to take the initiative, remain calm and focused whilst working under pressure is essential.

We can offer you a supportive school community in which you will be able to develop your career.

All our employees uphold the Catholic ethos of the school regardless of their own belief system, as we strive to provide the best education for our young people.

We are committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to an enhanced DBS check.

Further information regarding the position can found by opening the link https://www.bishopullathorne.co.uk/vacancies or requesting further information from s.green@bishopullathorne.co.uk.

Bishop Ullathorne is committed to safeguarding and promoting the welfare of children and appointments will be subject to rigorous safeguarding checks including enhanced DBS and references. The post holder must share our commitment to safeguarding and promoting the welfare of children. Candidates who have been successfully short listed will be asked to complete a self-declaration to confirm any (non-protected) criminal disclosures or information that would make them unsuitable to work with children.

The post is exempt from the rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are 'protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.

Following recommendations from Keeping Children Safe in Education (KCSIE) an online search may form part of this recruitment process.

Applications should be returned to s.green@bishopullathorne.co.uk by 9am on Monday 6 February 2023.

Closing Date: Monday 6 February 2023

Who are we looking for?

Following recommendations from Keeping Children Safe in Education (KCSIE) for an additional pre employment check with effect 1 Sept 22, please note, an online search may form part of this recruitment process.

Coventry City Council

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